Working smarter not harder: Making your Chrome Browser work for you and Calendars

Chrome Web Store

Google for Education Training Centre

Chrome Browser

Setting up your environment with themes
Setting up multiple users

Organising your browser

Folders: create folders in your bookmark bar

Star the site>create a name for the site>create a folder

Linc Ed pages can be saved!

Chrome Apps: web-based applications.

Microsoft Word, Excel, Powerpoint, Outlook online
Hapara Teacher DashboardPicasa Web Albums

Chrome Extensions: smaller and extend the functionality of chrome and websites.

Cloud Tab: save any window session and restore it at a later date.
Sexy Undo Close Tab: easily open tabs that have been closed
OneFeed: bring all your social media and favourite news site to you when you open a new tab.

Tab Scissors: This extension splits a window into two at the selected tab.

Tab Paste: This extension glues windows together.

Draftback: Draftback lets you play back the revision history of any Google Doc you can edit.

Streak: added features to your inbox such as scheduled emails, check reader view, etc.

G Suite Training: already deployed across the school. Simple and interactive training lessons to get you up and running fast with G Suite for Gmail, Calendar, Sheets, Slides, and Docs.

Docs, spreadsheets and slides

Have their own 'add ons' e.g. more fonts

Find them by opening the doc/ sheet or slide and there is a menu option for Add Ons

Copy and paste

Copy and pasting from various places onto a doc and want the formatting to match the doc you are working in? Instead of pasting using command v, press command shift v.

Calendars

Manage your Calendar: including your subscriptions
Settings cog>settings>calendars
From here you can unsubscribe, control sharing and more.

Labs
Like with gmail, you can check out the Labs (experimental options to add to your calendar)
Try these options by clicking Enable:
Event Flair, Jump to date, event attachments, hide morning and night.


Add Calendars
Add calendar by URL or email address

Browse interesting calendars e.g. holidays, sports, domain-specific resources


Appointment Slots: Only for GAFE accounts

Using Appointment Slots

How to create appointment slots

Working smarter not harder: Organising your online life - Gmail and Drive

Filters and Labels for your mail

Labels are like folders, but you can add more than one label to a message. To add a label to an email, select the email, then click Labels Label. The label will be shown next to the email.

- In label list>show if unread

Filters Filtering emails in Gmail allows you to redirect emails as they arrive, thereby saving the trouble of having to sort and manage some messages manually. For instance, you might want to direct all emails from parents to a folder designated specifically for "parents", or staff emails to a folder for staff. Filtering in Gmail is also good for forwarding specific emails, applying the same filter to several senders, designate label colours for better organisation or mark certain emails with importance markers.

Check out the categories in your inbox

Your emails are automatically organised into tabs. For example, an email from a google doc can be found in the "updates" tab.

Learn more about inbox categories.

Contacts

Manage your contacts - create contacts lists

Undo sending a message

Turn on Undo Send to get extra time to look at an email before it gets delivered.

Learn more about sending & unsending emails.

Labs

Use Labs to turn on more features

e.g. Undo send

Searching within Gmail

Find unread messages:

Type "is:unread" (not including the quotation marks) in the Gmail search field. Click the search button (sporting a magnifying glass, 🔍). You can also press Enter, of course.

If you do this search repeatedly or generally appreciate brevity, you can use "l:unread" or even "l:^u" instead of "is:unread" (or "label:unread"). You can also combine the quest for unread messages with others: "l:^u from:tim" finds all unread messages from "tim", "l:^u l:^t" finds all unread starred mail, and "l:^u l:^k subject:hi" finds all unread messages with "hi" in the subject that are in the Trash.

Further search terms

Google Drive

Folders

- colour coded to easily categorise (right click>change colour)
- share whole folders
- move to
- add star

Team Drives

Google Team Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in Team Drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Linc-Ed and Team Drives

Linc-Ed are working on the API (a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other services) to be able to talk to each other.  Currently, we have a shared folder for any documents we want to embed on Linc-Ed (e.g. intervention docs, writing progressions).

Have a play around...